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Your boardroom is often the place where some of your most important visitors will come to discuss key agenda items. It will host people arriving from overseas, as well as senior management team members, government officials, celebrities and other VIPs. So, it needs to seamlessly combine visual impact with the ultimate in practicality and efficiency. Here’s how to accomplish to perfect pairing.

The basics

It seems obvious, but the very first thing to get right is the size of the room. Think about how you are going to use it and how often you will have larger meetings to accommodate. Can you maximise use of the space by adding movable partitions to create smaller areas when required? Will the room be used for social gatherings too? Do the windows open and is the room light and airy enough to stop people from feeling light-headed or tired during a long session? Are any blinds that are fitted adequate to shield the entire room from the glaring sun if necessary?

Furniture

Increasingly, boardrooms are being used for more relaxed events, so make sure the seating and tables can be rearranged to suit informal gatherings and break-out meetings as well as more formal AGMs or panel-based job interviews.

A classic formal layout comprises a long rectangular or oval table surrounded by chairs, but if this table can come apart to make smaller versions, alternative layouts can be easily achieved. Don’t forget to have extra surfaces to host buffets or drinks at the side and leave room for a lectern or podium and a screen for presentations.

Food and drink

As well as surfaces for serving food, you might like to install a small fridge in the boardroom to keep water and other beverages cool while you work. This prevents people from having to disrupt proceedings by leaving the room in search of cold drinks or milk for tea and coffee. You could keep some cutlery, plates and glasses in the room too, but make sure these are stored out of sight for reasons of both aesthetics and hygiene.

Amazing AV

Your boardroom will be the venue for many presentations and reports, for which top-notch IT equipment, microphones and other AV equipment is crucial. Make sure the room can handle both wireless portable devices and ‘plugged in’ technology, such as projectors, smart boards, conference telephones, speakers and laptops. Make sure there are enough power sockets and data points available and that everything has been designed to minimise trailing flexes and avoid glare from the sun falling onto screens.

Boost your brand

Finally, make your boardroom somewhere to be proud of. Invest in top quality furniture, AV and fittings that match your corporate colours and brand identity. Add some inspirational artwork to the walls and build shelves or cabinets to show off any awards your company has earned., You may like to personalise the room even further by naming it after an inspirational CEO, patron or friend of your company. Include their portrait on the wall and add a brief biography underneath it to add interest

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